If you are like a lot of the world, you suddenly having to lead your team and your meetings online. What do you need to do differently than your regular practices in the room?
Distraction, distraction, distraction
It is hard enough to keep everyone on track when you are together in a room. Then add technology and distance. Your phone and email chirping in the background. Getting on Zoom and wondering whether your co-workers have pants on. Your kids or pets making a ruckus in the next room. Online meetings have to fight for people’s attention even more than in person.
Ask for their focus
When you meet online, everything else on the person’s computer or device is there to distract them. A simple step you can take is to ask them to close their extra tabs, email, notifications, etc. for the duration of the meeting. Remember to take breaks. Take a moment for everyone to get out of their chair and stretch.
Match your tech tools with your participants
You may be excited about trying out the online brainstorming tool you just heard about but make sure that what you choose matches the skills of your participants. You want people focused on your conversation not on struggling to make the tool work. So for some groups Zoom and a google doc will be a perfect match. For others Zoom or another video conferencing tool plus an online brainstorming tool like Miro or Mural will work great.
Educate your participants
You can try and avoid spending the first 10 minutes of the meeting getting everyone acquainted with the technology systems by creating a video or two that provides a quick overview. Loom is good for this and very easy to use. You might also give the group a small assignment that gets them into the tool you will use for note taking. Something as simple as asking them to open a google doc and write their name at the top of the document. Or if you are using a more sophisticated tool such as Mural – have them do a check in process – this kick starts your check in at the beginning of the meeting and has them play with the tool with no time pressure.
Need to learn more? Consider enrolling in my four-week group coaching program, Effective Online Facilitation.
For more tips
Grace Social Sector Consulting, LLC, owns the copyright in and to all content in and transcripts of the Mission: Impact podcast, as well as the Mission: Impact blog with all rights reserved, including right of publicity.